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What is EPF Registration?

EPF Registration Services

Ensure statutory compliance and employee benefits with expert support from FOXTAX.

Get your EPF registered seamlessly with FOXTAX.

  • End-to-end EPF registration support
  • Affordable & transparent pricing
  • Expert CA & payroll compliance team
  • Online process | PAN-India service
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    Employees’ Provident Fund (EPF) Registration in India

    What is EPF Registration?

    Employees’ Provident Fund (EPF) refers to the statutory social security scheme, run under the Employees’ Provident Funds & Miscellaneous Provisions Act 1952. It brings retirement savings to employees through the Employees’ Provident Fund Organization (EPFO).

    Who needs to register under EPF?

    Registration becomes mandatory under the EPF act for businesses which employ more than 20 employees. The establishments with a fewer number of staff may prefer opting for voluntary EPF registration. Employers make contributions to the EPF through their employees’ paycheck each month.

     

    You can get your registration done fully online via EPFO portal and then once done the code will get issued by the authority (PF establishing code) and also the employer gets his/her credentials to maintain compliance.

    Who will be Required to Register Under EPF?

    • If your establishment employs 20 or more persons then it is required to register under the Employees' Provident Fund (EPF)
    • Establishments wishing to go for voluntary EPF registration for small-scale teams
    • Companies, Joint Operating Agreement (JOA), partnership etc.
    • Contractors and service-providing individuals under notified categories of the government's

    EPF Registration Packages

    Choose a plan that best fits your business needs. All packages include expert support and a seamless online registration process.

    Starter

    Packages starting from

    ₹ 5,499/-
    (All Inclusive)

    • PF Registration (employees less than 20)

    Advanced

    Packages starting from

    ₹ 11,499/-
    (All Inclusive)

    • PF Registration (employees less than 20)
    • PF Return (ECR) for 1 year

    Premium

    Packages starting from

    ₹ 17,999/-
    (All Inclusive)

    • PF Registration (employees less than 50)
    • PF Return (ECR) for 1 year

    Documents Required for EPF Registration

    For Employer / Establishment

    • PAN Card of business
    • Certificate of incorporation or business registration proof
    • Address proof of establishment
    • Digital Signature Certificate (DSC) of authorized signatory

    For Authorized Signatory

    • PAN Card
    • Aadhaar Card
    • Contact details

    Eligibility & Basic Requirements

    • Minimum 20 employees (for mandatory registration)
    • Valid PAN of business entity
    • Active bank account in business name
    • Authorized signatory with DSC
    • Business address in India

    Benefits of EPF Registration

    As per the statute, PF registration will only be a legal requirement. However, PF benefits can extend both to employer and workers. 

    Statutory Compliance

    With PF registration, an employer fully complies with labour and employment laws. It protects an employer from facing PF registration penalty, interest and legal complications.

    Employee Social Security

    Provided as a retirement corpus for employees at the time of their retirement, PF is a building block for PF retirement planning. Employees will also be covered by the PF with emergencies like illness or unemployment.

    Improved Employee Retention

    When a worker is assured that the company will meet the PF obligations, he is more likely to stay on to work for the same employer.

    Tax Benefits for Employers and Employees

    EPF payments from a business can be counted as deductible expenses. Besides, employees can also claim deductions for their contributions to the PF as well as the interest earned on the PF under Section 80C of the Income Tax Act.

    Organised Payroll Management

    PF registration brings discipline through payroll and salary payment processes. The regular contributions and the total of the contributions are recorded systematically so facilitating PF compliance and being ready for audit. For streamlined payroll, explore our payroll services.

    Increased Credibility of the Business

    Business which adheres to the PF laws is considered a responsible corporate citizen. It is easier for employers, clients, and authorities to get with such a business.

    Step-by-Step Process of EPF Registration

    FOXTAX has worked out a smooth and statutory-compliant EPF registration procedure:

    Eligibility Evaluation

    We analyse your workforce size and business entity type to decide on PF registration eligibility and relevance to your organisation.

    Paperwork Gathering

    We get your papers in order - Employer, Establishment and Authorized Signatory Papers are cross-verified with the list of PF document requirements.

    Online Employer PF Registration Submission

    A PF registration for an employer is created and filed online at the Unified Shram Suvidha Portal or the Employer Portal of EPF

    DSC-Based Verification

    The application is authenticated by the Digital Signature Certificate of the authorized signatory, and a common registration process is carried out for the EPFO-ESIC security.

    EPFO Review and Processing

    We inform you about any further clarifications made by the EPFO and also monitor the EPF registration statuses for you.

    EPF Code Allotment

    At the last stage, the PF establishment code is given, and the employer needs to file regular reports and keep records of employee data.

    Frequently Asked Questions (FAQs)

    Is EPF registration mandatory for all businesses?
    Establishments employing 20 or more employees compulsorily have to become registered members of the EPF scheme. Companies having a lower number of employees can register themselves on a voluntary basis.
    Can start-up companies register for EPF voluntarily?
    Yes, start-up companies can voluntarily go in for the EPF scheme to give the statutory benefits to their employees which will help them build the image of compliance in the labor market.
    What is the present rate of EPF contribution?
    What is the present rate of EPF contribution?
    Do contractual or temporary workers come under EPF if they are eligible?
    Yes, contractual and temporary employees eligible according EPFO rules will come under EPF.
    What is the time taken for EPF registration?
    EPF application can be granted in a period of 3 to 6 working days given the EPFO officials, verification of documents, and clearance of the application.

    Does a Digital Signature Certificate (DSC) have to be used to be a member of the EPF?
    Yes, to complete the process of registration under the EPF scheme, you must have a valid DSC of the authorized signatory.
    What kind of compliance should a company undertake after an EPF registration?
    The company has to pay the monthly contributions, create a challan, and keep records of its workers. They also have to inform the EPFO of the changes from time to time. For ongoing compliance, consider our PF returns filing services.

    What services are provided by FOXTAX after an EPF registration?
    FOXTAX manages payroll, ensures monthly EPF filings and keeps watch on compliance, and offers advisory services.
    What is the difference between employer EPF registration and employee UAN activation?
    Employer registration under EPF is where the employer gets their PF establishment code from the EPFO for making the PF contribution of employees. Whereas, employee registration under EPF is activating the employee's Universal Account Number (UAN) given by them through the employer. The process of UAN registration calls for the employee to confirm his/her Aadhaar number and bank details online, which allows access to the individual's EPF account, and also enables e-nomination filing.
    How to verify my Employer's EPF registration status online?
    EPF registration status can be verified online by simply visiting EPFO employer portal and log-in. The employer can also monitor their EPF registration status through Unified Shram Suvidha Portal or they can call our EPF registration services and get a live update. On the grant of approval, the employer will receive their EPF registration number and PF establishment code in a sealed envelope.
    What are EPF registration charges and fees?
    EPF registration fees are quite nominal while EPF registration charges by consultant professional vary depending upon packages selected. We provide PF registration online service, including document preparation, submission, and post-registration support. There are no hidden EPF registration charges in our packages.
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